PantheaCon 2009 Vendor Information & Registration

General Information: PantheaCon 2009 will be held at the DoubleTree Hotel in San Jose. The Main Vendor area occupies the downstairs ballroom; there are also a limited amount of vendor spaces in the mezzanine area outside of the Ballroom near the Convention Registration and Information.

A table in the Ballroom is $225.00. A table in the Mezzanine is $195.00. For all tables, the fee includes one conference admission per table. A maximum of two tables may be purchased. If you wish to share vending space, all vendors sharing must submit applications together for jurying. In order to facilitate check-in at the Convention, all assistants who will also be attending the conference must be registered through the Vendor Coordinator. It is therefore advisable to send all of your associated registrations with your paperwork. As a convenience to vendors, a limited amount of "helper admissions" are available for those who are only helping at a table and not attending the Convention ($15.00 each); be advised that "helper" badges do not allow admission to badge required areas of the Convention such as classes and rituals. Helper badges will have the name of your business on them.

Vendor space is approximately 4'x8' and includes a 6'x2' draped table and two chairs. (by approximate, we mean exactly that, due to the vagaries of the room). Locations are determined by many factors. Although we will try to accommodate specific needs, we may not be able to give you a requested location. If you need table and/or chairs removed, or have other specific requests, please note it on the registration form.

The absolute deadline for submission of your application and fees is October 15^th. We hope to have the selection process completed by October 31^st. All Vendors will be notified by 11/15/08. If sending a cheque, you may post-date it to 10/15/08. Cheques will not be cashed (or if you are using a credit card, it will not be charged) unless your application is accepted. Do NOT use PayPal!!All vendors will be notified whether their application has been accepted or not. If you are not selected your fees and paperwork will be returned to you. Please use the PantheaCon Vendor Application form - do NOT send an email or an improvised form; all such vendor applications will be automatically rejected. All applications must be mailed - there is no online application process for Vending. Make cheques payable to Ancient Ways and send to the Ancient Ways store.

Selection of Vendors is a juried system to ensure a diverse and unique experience for attendees; maximum vendor diversity assures both that the attendees will have an optimal shopping experience and that competition between purveyors of similar merchandise will be minimized. All applications will be carefully evaluated. Each year we endeavour to add the new and different to the familiar and well loved. Even if you have vended with us before, this does not guarantee automatic acceptance of your application.

Friday Vending - Although we may fine tune the timeframe we are planning load-in from 9:00 to 1:00, with the Vendor Room open from 1:30 to 6:00. We will then close to the public to start a Friday night load-in, which will run from 6:30 to 8:30. Be aware that NO load-in will be permitted during the hours the room is open for shopping on Friday afternoon. If you wish to vend on Friday, please note this on your application.

Regular Vending hours for the Ballroom are 10:00 to 6:30 Saturday and Sunday, 10:00 to 2:30 on Monday. All vendors must be loaded out by 3:00 on Monday. The Ballroom is secured at the close of business each day. The mezzanine area is not secured.

PLEASE NOTE - there is NO vending permitted outside of PantheaCon authorized spaces.

Business card sized advertisements in the Programme are available for $35.00. Be sure to include funds and copy, and note this on your application.

For larger display ads, contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it or look on the PantheaCon web site for the ad rates. All ads are subject to approval.